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Ystadau Cymru is an important part of the Îʶ¦ÓéÀÖ Government’s strategic approach to managing land and property assets. Collaboration is a key behaviour in the Îʶ¦ÓéÀÖ Government’s own asset management policy. Ystadau Cymru plays a key part as strategic lead in supporting and promoting the benefits of collaborative asset management across the public sector in Wales.

The key aims of Ystadau Cymru are:

• To explore the medium and long-term options for delivering public value from assets held by the wider Îʶ¦ÓéÀÖ Public sector
• To influence and support effective collaborative asset management across the Îʶ¦ÓéÀÖ public sector for a greener and more sustainable Wales for our future generations.
• To explore opportunities to enhance the management of public assets
• Support the Well-being of Future Generations Act (2005) Wales specifically the 5 ways of working and well-being goals.
• Supporting the Programme for Government in the following priorities:
  • Building a Stronger Greener Economy
  • Decarbonisation of the Public Estate
  • Improving Biodiversity
  • Supporting the Foundational Economy
  • Making our cities, towns, and villages better places to live and work.
  • Support the development of Community and Remote Working Hubs

Our work is supported by the Assets Collaboration Programme Wales (ACPW3) which will provide revenue grant funds to projects that support these key priorities.

Applicants are encouraged to visit the Ystadau Cymru website for further information. The website includes the Ystadau Cymru Terms of Reference, information on thematic groups, current projects, case studies and newsletters. 

The ACPW3 grant is aimed at supporting collaboration between Îʶ¦ÓéÀÖ Public Sector organisations (Third Sector organisations should be collaborative partners only and cannot apply for this funding).

Your Project must involve public sector land or property assets and either remove some of the barriers to collaboration or contribute to the delivery of a sustainable future public sector estate.

Projects that contribute to the following will be particularly welcome:

• Decarbonisation and/or climate change adaptation of buildings and other public assets
• Improving biodiversity using public assets
• Generating or supporting economic growth or resilience using public assets
• Creating social value using public assets
• Innovative and collaborative use of public assets

Grant applications are welcome from £5000 up to £75,000 for revenue projects

Applications should be made using the grant application form. 

Projects must involve publicly owned assets and the project must be completed within the 2025-26 financial year (1 April 2025 to 31 March 2026).

All applications will be reviewed by a grant panel and if successful, will be presented to the Cabinet Secretary for Housing and Local Government recommending approval for funding.

You are required to identify outputs arising from your application, which will form part of the Grant Offer Letter. As part of our grant monitoring processes, we will require you to report to us the project outputs achieved. You will be required to obtain and retain the evidence to verify those reported outputs, which we may ask to see from time-to-time.

At the end of the project, you may be asked to complete a case study template that will be made available on the Ystadau Cymru Website. 

The Purposes of this Grant Award will not require the processing of any personal data on behalf of Îʶ¦ÓéÀÖ Government. If you consider that processing of personal data on Îʶ¦ÓéÀÖ Government’s behalf will be required, you will notify, and provide details to, the Îʶ¦ÓéÀÖOfficial so that provision for compliance with the UK General Data Protection Regulations can be made.

You must comply with any further written instructions from us in respect of processing on our behalf.

The  explains how we handle any personal data in respect of your grant application or your request for grant funding.

Projects must be managed and procured in a complaint manner.

Goods, services and consultancy, research or works necessary for the delivery of a project must be properly procured and care must be taken to ensure that all procurement exercises are fair, open and are:

• undertaken in a manner that is ethical, sustainable, accountable and compliant with procedural, legal and international obligations;
• achieve continuing improvement in value for money, based upon the whole life cost and quality of goods and services; and
• help to improve the competitiveness of suppliers;

The procurement of both specialist design services and appropriate delivery agents should be undertaken in line with your organisation’s standard procurement policies and procedures.  Contracts over the OJEU thresholds need to comply with European Procurement Directives.  Procurement should also be aligned with the .

The use of existing framework agreements is acceptable provided they were awarded appropriately. Expenditure that is incurred on goods, services and consultancy, research or works that has not been procured in accordance with this guidance will be ineligible for support.

Local Authorities must adopt their own compliance procedures in relation to procurement and for third party delivery ensure that third party/partner organisations follow robust and compliant procurement processes.

Applicants will undertake the appropriate procurement exercise prior to making an application to the Îʶ¦ÓéÀÖ Government. The Îʶ¦ÓéÀÖwill require evidence of the procurement process during the appraisal of an application.

The tender documents, including a tender report, should be submitted with your application.

(Please note the following is for useful guidance only and the applicant must undertake its own investigation into Subsidy Control or State Aid and make an assessment of its own- and third-party projects) 

The UK are functioning under the interim UK Subsidy regime, having left the EU.

As any public assistance could be classed as Subsidy, applicants are asked to consider and indicate in the application form whether the project constitutes a Subsidy and give the reasons why, taking into account the UK Subsidy rules.

A helpful background to the UK's new subsidies commitments is available in the .

Applications should be made using the grant application form. 

The panel members will consider each grant application form or business case against the panel member checklist and complete the assessment using an individual scoring matrix.

The grant offer letter is to be completed and sent following approval from the Cabinet Secretary for Housing and Local Government. Applicant(s) are required to sign a copy signalling agreement to the terms and conditions and return to the Ystadau Cymru mailbox YstadauCymru@gov.wales . The letter must be signed by an authorised signatory of the Lead Body and Joint Partner(s) (by the Joint Partner(s) in acknowledgement only).

In the case of a Local Authority, college or university, fire service, police authority, all payments are made directly through PayGrants (Grant Manager: Clare Phillips and RSO: Richard Baker).

There will be no payment in advance and suitable evidence of costs defrayed e.g. invoices/staff costs/equipment etc. or other such evidence as required, will be needed when and subject to submitting a claim for payment – the evidence required will be set out in the Appendices to the Grant Offer Letter.

• The 2025/26 ACPW3 grant scheme provides funding for revenue projects only
• The maximum grant available is £75,000 with a minimum grant request of £5000.
• Projects must be completed by 31 March 2026
• There will be no payment in advance and all expenditure must be clearly evidenced
• Successful applicants will receive a grant letter that must be signed for funding to be awarded
• Applicants will be required to provide projects updates as and when required
• Projects must be aligned with the key Ystadau Cymru priorities and must be collaborative. Those applications that do not source a partner will not be considered by panel.   
• Collaboration must be between Îʶ¦ÓéÀÖ Public Sector organisations (Third Sector organisations should be collaborative partners only and cannot apply for this funding).
• Projects must involve public sector land or property assets and either remove some of the barriers to collaboration or contribute to the delivery of a sustainable future for the public sector estate.
• If you require any further information, please email ystadaucymru@gov.wales.